How do I use retention policy in Outlook 365?

Assign retention labels and archive policies

  1. Go to the Microsoft 365 sign-in page.
  2. In the message list or the folder pane, right-click the message or folder that you want to assign a policy to, then select Assign policy.
  3. Select the retention label or archive policy you want to assign to the message or folder.

What is the default retention policy for Outlook?

The default period is 30 days. See Recover an item that’s no longer in your Deleted Items folder in Recover deleted items or email in Outlook Web App.

How long does Office 365 retain emails?

If you’ve permanently deleted an item in Microsoft Outlook or Outlook on the web (formerly known as Outlook Web App), the item is moved to a folder (Recoverable Items > Deletions) and kept there for 14 days, by default. You can change how long items are kept, up to a maximum of 30 days.

What is the default retention policy in Office 365?

Every mailbox in Office 365 account is assigned a Retention Policy. The Default Retention Policy of Office 365 includes a tag that will transfer data items to the archive mailbox after two years.

How do I see retention policy in Outlook?

You can see the retention policies available to you in Outlook on the web options. In Options, select Organize email > Retention policies. Or, in Options, select MAIL > Automatic processing > Retention policies.

How do I check retention policy in Outlook?

To see the retention policies that are currently available to you, click the Settings icon and then click Options. In the left pane, navigate to Mail > Automatic processing > Retention policies.

Does Office 365 backup your data?

Microsoft does backup Office 365, but their protection is part of a shared-responsibility model. That is: They have physical security in their data centers. They offer data storage replication and redundancy.

How long is the retention period for data in Microsoft Office 365?

If a paid subscription ends or is terminated, Microsoft retains customer data stored in Microsoft 365 in a limited-function account for 90 days to enable the subscriber to extract the data. After the 90-day retention period ends, Microsoft disables the account and deletes the customer data.

How do I save an email in Outlook retention policy?

If you wish to retain email items longer than the fixed retention period within the inbox, sent, and draft folders, then you will need to move the email items into a folder that you have created and manually set the retention period to the time frame that you prefer.

How do you check an email retention policy?

In the message list, click a message. Tip: To select more than one message, press and hold CTRL as you click each message. From the Ribbon, select Assign Policy. The retention policy for a message appears in the header in the Reading Pane under the recipient names and includes the expiration date.

Categories: Blog